Farmer collections
Farmer, collection centre, scale, receipt, price, payment, report.
Agricultural weighing starts at the farm gate, not the factory. KiloSahihi's collection app runs on the clerk's phone paired to a Bluetooth scale: the farmer is looked up by number, the weight is read from the scale, a receipt is printed or sent by SMS, and the delivery syncs to the organisation's dashboard. Seasons, rates, deductions and payments run from the same record, for coffee, tea, milk, grain, fruit and vegetables alike.
At the collection point
One delivery, start to finish.
- 1
Clerk signs in
Each clerk has a login scoped to the organisation and the collection centre. Every weighing is recorded against the clerk who took it.
- 2
Farmer identified
The member or supplier number brings up the name and the running total for the season. New farmers are registered from the dashboard, not invented at the scale.
- 3
Weight from the scale
The phone reads the platform scale over Bluetooth. Manual entry exists for a flat battery, is switched on per centre and is flagged on every record.
- 4
Grade and deductions
Where the crop is graded or sampled at the centre, the grade, moisture or quality result is recorded on the delivery and the deduction rule applied.
- 5
Receipt
A pocket printer prints the slip, or the farmer receives an SMS with the weight, the delivery number and the season total so far.
- 6
Sync, price and pay
Deliveries queue on the phone and sync when there is signal. Season rates, charges, advances and debts are applied and each farmer's statement and payment come from the same totals the receipts came from.
What the organisation gets
A field collection system that reconciles to the factory.
Bluetooth scales
Platform scales paired to the phone, supplied and set up by us, so no weight is typed on a normal day.
Per-farmer records
Every delivery against a farmer number with the clerk, centre, time, weight and grade. Corrections are logged, never overwritten.
Seasons and rates
Seasons with their own dates and rates per product, standard charges, and totals that respect them.
Advances, inputs and debts
Farm inputs, advances and store purchases recorded against the farmer and deducted at payment, with a statement that shows each line.
Payments
Net payable per farmer from the same totals the receipts came from, paid from the same record and reconciled against sales.
Receipts and statements
Delivery slips and season statements by print, SMS or email, re-sent from the dashboard when needed.
Works without signal
Collections continue offline and sync later. One record per delivery, so a retry never doubles a farmer's kilos.
Multi-centre dashboard
Every collection centre in one view: daily kilos, active farmers, centre and clerk breakdown, shift reports by email.
Reconciled to the factory
The factory weighbridge runs the same software, so what the centres collected is reconciled against what arrived at the gate, by farmer and by centre.
Crops
Coffee, tea, milk, grain, fruit and vegetables.
Coffee cooperatives weigh cherry and mbuni per member with coffee-board fields on the factory ticket. Tea collection centres weigh green leaf per grower and reconcile against the factory's intake. Dairy cooperatives weigh milk per supplier at the collection point, morning and evening. Grain buying centres weigh sacks with moisture and quality recorded. Packhouses and processors weigh produce per outgrower at collection points before it reaches the intake bay. The phone, the scale, the receipt and the season logic are the same; the fields, rates and statement layouts are set per organisation.
- Coffee cherry and mbuni per member, coffee-board fields at the factory
- Tea green leaf per grower, reconciled to factory intake
- Milk per supplier per session
- Grain, fruit and vegetables per outgrower with grade and moisture
By crop
The crop-specific pages.
Export produce
Packhouses & fresh produce
Packhouse software for avocado, mango, vegetable and flower exporters in Kenya: intake weighed per grower, pack-out and rejects by lot, and GlobalG.A.P. traceability to the carton.
Read moreFruit processing & mass balance
Weighing software for avocado oil, pineapple, juice and nut processors in Kenya: fruit sampled at the gate, QC and deductions on the ticket, mass balance and yield per batch.
Read more
Questions
Frequently asked
- What is farmer collection software?
- Software that records each farmer's delivery at the collection point, with the weight read from a scale rather than typed, issues a receipt, syncs to the organisation's dashboard and produces season statements and payments from the same records.
- Does it need internet at the collection centre?
- No. The phone records deliveries offline and syncs when it has signal. Receipts print from a Bluetooth pocket printer without any connection.
- Which crops does it handle?
- Any crop weighed at a collection point: coffee, tea, milk, grain, fruit, vegetables, nuts. Fields such as grade, moisture and variety are configured per organisation.
- How are farmers paid?
- From the season's deliveries per farmer at the rates set for the season, less charges, advances and debts recorded against the farmer. Each farmer gets a statement showing every line, and payment is made from the same record.
- Can it reconcile centres against the factory?
- Yes. The factory weighbridge runs the same software with the same farmer records, so centre collections are reconciled against factory intake by farmer and by centre without a spreadsheet in between.
Keep reading
Coffee Weighing Software for Cooperatives in Kenya
Weigh cherry at the collection centre on a phone with a Bluetooth scale, print or SMS the receipt, run seasons and payouts, and weigh parchment at the factory bridge.
Read morePackhouse Weighing & Traceability Software in Kenya
Packhouse software for avocado, mango, vegetable and flower exporters in Kenya: intake weighed per grower, pack-out and rejects by lot, and GlobalG.A.P. traceability to the carton.
Read moreMaize Mill & Grain Intake Weighbridge Software in Kenya
Weighbridge and silo software for maize, wheat and feed mills in Kenya: grain intake with moisture and aflatoxin sampling, silo stock live, milling yield, bagged dispatch, supplier payments.
Read moreKiloShop
Weighbridges, indicators, load cells, ANPR cameras and barriers, supplied and installed with the software.
Get started
Talk to us
Tell us what you weigh and how your site runs. We'll demo KiloSahihi with your own scenario.
+254 706 684 573 (call or WhatsApp)